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Sabbatical Preparations – Panic Time

Sabbatical-1Some updates from the sabbatical planning. OK, “planning” is basically in the past. We are actively doing now.

Last week, I packed up two boxes that contained some basic toys and clothes that were appropriate for our new location (which has different weather from where we live and work). I checked that I could send some stuff ahead of time. My landlord there said he would keep it for me. If he hadn’t, I would have gotten a PO box at the post office, so I could send stuff to myself and have them hold it. I plan to send 6 boxes total, basically 1.5 for each member of the family.

I also arranged for someone to come by the house regularly while we are away, and found some online resources from “FancyPants” magazines about how to close up your summer house for the winter. Here is one I found useful (link). I will probably do some of these things, but not all right away. It turns out I have to come back for some stuff in the first month of being away, so the house won’t be abandoned for long.

This week was a big one. I actually went to our sabbatical spot. I was able to hook it onto a conference that was within a driving distance. I swung up for less than 2 days. I stopped by the house and said hi to the landlord. I walked to the elementary from the house to trace the route we will likely take every day. I turned in my pre-filled paperwork to register my oldest for school. Next, I went to the daycare my youngest will be attending to get a tour and sign him up. It was pretty sweet, and I can’t wait to hear what he thinks about the school, kids, and toys I saw there.

This trip got me really excited. It also made me think about new things including health care for my kids. My oldest is almost never sick, but the younger one is accident prone and has allergies. This made us check up on our insurance. It turns out they are affiliated with a network of providers in our sabbatical location. If they hadn’t been, I had two possibilities. Pay out of pocket and send receipts for 80% reimbursement from our insurance for using a provider out of network. Another option would have been to sign-up for supplemental insurance using “ObamaCare” so that we have in network coverage. I would have had to weigh the costs of each. It is much easier to use a provider in our extended network for our short time there, so that is what we will do.

The thing that was forgotten – the cars. Actually, it wasn’t forgotten, just more difficult than we thought. Our plan was to sell one car (our airport car that we don’t really use much) and to leave the main car and have it driven periodically. We were planning to rent a car in SabbaticalTown. But, now, I think we are going to ship the main car and leave the back-up car for periodic driving by our house checker. I think part of my visit back in January will be to orchestrate the car pick-up for cross-country transport. I feel bad that I didn’t get this together, but frankly, there is only so much I can do while actually still maintaining my job, too.

So, we are going. This is really happening. I am trying to be calm, but sometimes that anxious feeling of butterflies in my stomach still crop up. Is there anything else I am forgetting? Do I really want to know? I have time to course correct because I will be going back, so please comment or post if I am missing anything! To get an email every time I post, push the +Follow button.

Sabbatical Preparations – Part 2

Sabbatical-1In the spirit of travel blogging, here is part two of my N-part series on planning and being on sabbatical. Sabbatical seems glamorous and exciting, but I just  spent 2 hours last night on paperwork. Ah, paperwork. Essential parts of bureaucracy and essential for you to go where you want. The paperwork I filled out last night included:

  1. Paperwork to have a complimentary appointment at the university I will be visiting. This wasn’t so bad, just a page or so.
  2. Paperwork to enroll my eldest in public school. This was a lot of paperwork. Plus, they wanted a birth certificate, immunization records, and three people to contact who were not me or my husband in case of emergency. These people must be local, and I am lucky that I know three people there already.
  3. Paperwork to enroll my youngest in pre-school. This wasn’t a big deal yet. It was just name and our names and what days of the week we want. I will have more paperwork to fill out later.

This paperwork is all important and needs to be filled out so I can work and my kids can go to school. It is about a month and a half before we arrive there, and the paperwork had to be done. But, I also had to get the paperwork. In order to get the paperwork, I called the schools about 2 weeks ago to inform them of our impending move. This timing seemed good, so I would say that you should call the public school about 8 weeks ahead of time to inform them about registering your kid for public school. You must have your rental set up before this. They won’t register your kid unless you have proof that you will actually be living within the district. In fact, we had to send a copy of the contract for our rental as proof of address. As for the private preschool, I called them 6 months before because I wasn’t sure about availability. Sometimes daycares – especially if you are trying to get into university schools, are difficult to get into. Infant care might be close to impossible because many places need to be on the waiting list several years in advance to get a spot – and by that time, you aren’t an infant anymore. Preschools often have more availability because the student to teacher ratio is larger.  Our new preschool costs significantly more than the one we are leaving – adding a big expense to our sabbatical costs (on top of double housing costs!).

Once we contacted the schools, they sent the paperwork either by email or in the mail. I got it all, and decided to spend a couple hours filling out the paperwork. After filling it out, I scanned each document in and saved it as a pdf. I scanned everything I filled out, so I could save it for my own records in case it got lost in the mail.

The next step is to actually go to visit and register my kids for their schools. I will do this in about a month. I could probably do this via email completely, but I am going to be somewhat close for a conference, so I am going to swing by and visit in person.

Another thing I am doing now is getting our tickets for our actual trip to our sabbatical location. It is far enough that we will need to fly, and we will not be taking our car. I am starting to figure out how we will get our stuff to the new place. Also, the new place’s climate is very unlike the climate we are leaving behind.  I think I am going to request to ship some of our stuff to our new place before we leave so we have the right kinds of clothes there.

What am I forgetting? I am sure there is something. I have a dinner planned with a family who went on sabbatical a few years ago, and I am planning to grill them to figure out how best to “close-up shop” in my house. I have never, nor has my family, ever owned a second house that needed to be opened and closed for specific seasons. I certainly haven’t gone away from my home for such a long time before. I am trying to figure out how to ensure my electrical doesn’t blow up my house and my plumbing doesn’t freeze and crack pipes while we are away. One thing that makes me feel a little better is that our house manager will continue to be around and manage. So, the house will (hopefully) not truly blow up, nor be abandoned.

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