Helping Women Achieve in Academic Science

Posts tagged ‘Curriculum vitae’

How to Write About How Awesome You Are

1160px-Eleanor_Roosevelt_receiving_the_Mary_McLeod_Bethune_Human_Rights_Award_from_Dorothy_Height,_president_of_the_National..._-_NARA_-_196283I have said previously (a long time ago now, actually) that awards are important and publicity in general is essential (awardspublicitypublicity). When I wrote those original posts, I have recently gone through the tenure process. I was thinking about how you needed to publicize yourself to ensure that your letter writers can speak well about you. But, as you go along and get older, publicity is still important. Remember, being a PI is like being a pop star (PI Pop Star), you need to stay relevant and go on world tour to make sure your science is being heard. In that vein, getting awards is still important. Unfortunately, as I have said previously, once you get tenure, mentoring seems to more or less end (end of mentoring). That means that you probably have to try even harder to get nominated for awards. Further, since you no longer need mentoring or support, many people won’t even bother to write you their own letters. You will likely have someone request that you draft the nomination letter or letter of support for the award. This is for two reasons: (1) People are busy and we are getting busier every year, so providing the letter is essential. (2) You actually know all the great stuff about yourself way way better than anyone else. When people ask you to write your own letter, they often are thinking it will be better for you – especially if they are someone you do not know all that well. I recently did this to someone. I felt bad, but the letter this awesome WomanOfScience provided was way way better than anything i could have written.

So, the question remains: How do you write a letter about yourself? How do you nominate yourself for an award? What is you have to write letters from multiple people and make sure they are different enough? Obviously, you expect people to edit the letters, but in case they don’t?? Below, I give my advise:

Drink alcohol and get a bit tipsy before you start. This will help to lower your inhibitions about things, especially about talking about yourself. OK, I get that not everyone drinks, but what I am really saying is try to get to a less inhibited state. Our self-inhibitions make it really difficult to talk about ourselves in the awesome light you deserve. WARNING: Do not get drunk. You will get sleepy and actually do nothing. Just get tipsy.

Open your most recent and updated CV.  Do not use a biosketch! A biosketch is just that – a sketch – you should have a long CV. If you do not know what should be in your long CV, click here: Your CV. OK, now that you have your CV open (an updated) do the following:

Make a list of all your awesomeness in all categories: research, teaching, mentoring, service to field.  Now, what of these things would this person for whom you are writing the letter, know about? How would they know? What example can you provide that verifies the awesome attribute you are trying to write about? For instance, if you are trying to say you are creative, give an example of a particular time when someone could have observed your creativity. If you are trying to say that your work is paradigm-shifting, cite a particular paper or topic that is paradigm-shifting. What have you done for education or mentoring that goes above and beyond?

Stick to important things. I would not discuss how hardworking you are. You are not trying to get into grad school or a postdoc. You are trying to get an award. Awards are given for being smart – a genius even. I KNOW! This is so hard! Because (1) society tells us that women cannot be geniuses, (2) what does it even mean to be a genius?, and (3) even geniuses probably don’t think they are geniuses. Presumably as soon as you think you are a genius, you probably stop pushing yourself. That is why winning the Nobel Prize of Field’s Medal too early in your career is the kiss of death for your career. Think about someone in your field who you think is awesome. What would you write about them? Can you say anything similar about the same attributes about yourself?

Multiple letters. If you have to write multiple letters from multiple people:

(1) Pick a few things you think every single letter must highlight. Make sure that goes into all letters.
(2) Pick 1-2 important things that it would be reasonable for each of the people to know about you. For instance, if someone is from your home dept, they might know more about your teaching and mentoring activities. They could comment more on that. If another person is a big mucky-muck in your field, they should stress your research and your service to the field. More than one person can talk about these extras, but make sure it is reasonable. For instance, a big muckety-muck in your field won’t know about your mentoring per se. But, they might know you taught at a cool summer school or something that is higher profile teaching.

Have someone who is good at promoting others read it after you. Hopefully the person you are giving the letter to can do this. But, just in case, see if someone else can read it and help out.

Submission. When you send the letter to the person who is supposed to have written it, also send your complete CV. If they want to pick and choose a few extras, they can. They will have to submit the letter themselves, or the nominator will, so make sure they have all the information they need about how and when to submit it. You don’t want to lose out because they didn’t push the button in time!

Try again and again. Will you win every award? No. You do not get every grant awarded, and you will not win every award. But, your chances of winning are zero if you do not get nominated. There is NO DOWNSIDE to being nominated! People see your CV. They see people care enough about you and your work to nominate you. People will get to know your name. Even being nominated is actually great. Plus, awards committees often complain that very few qualified and excellent women are nominated. This is code for ZERO women who are qualified for the award are nominated. Yes, we have an uphill battle to win awards – especially awards where we are competing with men. Study after study show that women are always seen as less competent. Yet, we have to keep pushing and trying. We have to put ourselves out there. If enough of us are nominated (more than one woman), they will have a very hard time justifying only giving awards to men. When only one woman is nominated, it is easy to write her off. But, if 20, 30, 50% of the nominees are women, they will have to give it to a woman more often!

What do you think? Are there any more helpful hints about how to do this? If so, post or comment here. To get an email every time I post, push the +Follow button.

Applications: Your CV and cover letter

TypingWell, it’s application season again – well, it’s application-reading season, anyway. The majority of my department, myself included, are currently serving on some sort of hiring committee. This means going through hundreds of applications. We are being very careful this year. The applicant pool is outstanding, and we don’t want to miss anyone. I am not sure how all committees are run, but the one I am on is going through a series of “cut-offs” to weed down to a set of applicants we will interview online and then fewer to bring to campus.

The first cut-off is to check that the the minimum requirements are satisfied. For instance, if the advertisement requires a Ph.D., we have to check that they all have Ph.D.s. A few people were cut out at that round.

The second cut-off was to read the cover letter and CV of each applicant and look for some set of preferred attributes. For instance, if we prefer that the applicant have taught for at least one year at the college level, but it isn’t a requirement, we might rate all the applicants on teaching experience. Then, we could have a cut-off based on that score from multiple people (we have 3 readers per packet for the first two cuts).

As I was going through the first and second cuts for the search committee I am on, I am surprised at people’s CVs. I have had a post on your CV in the past (here). This prior post is about getting your CV together for tenure. I think the same basic principles apply for getting your CV together for a job application, but I am surprised that people don’t spruce up their CVs as I would have expected. I have assembled some tips for your academic job application.

1. What are you applying for? Your CV should play up the aspects of your career that directly pertain to the position you are applying to. Does that seem obvious? Not to many of the applicants I have seen. If you are applying for a faculty job that will be research-intensive and require significant teaching, don’t discuss superfluous stuff up front. For a research-based faculty job, I want to see your research accomplishments up front. Don’t hide your publications at the end! Make it clear if you already earned some fellowships or grants. Showcase your invited talks at conferences or departments. If you are applying for a lectureship where you will be teaching and not doing research, don’t talk about your passion for research. Put your research accomplishments, but after your teaching experience and accomplishments.

2. Your CV should be well-organized.  It should be easy for people to find what they are looking for in your CV. You should use headers that distinguish different parts of your CV. The font should be clear and large enough to read. CVs can be longer, so just let it be long, if you have a lot going on with your work.

3. The cover letter and extras. In prior posts, I thought that cover letters weren’t as important, but I want to revise that. If you are applying for a position and there is no requested statements, the cover letter may be your only time to actually convey your desire and passion for the position to which you are applying. Also, almost all application systems allow you to upload extra documents. So, if an advertisement for a job does not ask for a research statement or a teaching statement, you should still provide one. If they don’t want to read it, they won’t. But, they might read it and want it. Now, if the hiring committee get a few of these and want them from all, they may come back to ask for it from all applicants. If you already have it in, you will have a leg up. If you get it in, they will likely look at it. Even if you don’t put in an extra document, you can always get your enthusiasm and excitement across in your cover letter, so use it.

On a similar note, I am also reading postdoc applications. Many of these same issues are important for cover letters, CVs, and extra documents are true for postdoc applications, too. Most importantly, putting your publications up front is essential! A postdoc position is (typically) a research only job, so you need to emphasize the research you did. Don’t hide your research accomplishments.

Anything that you have noticed that can be weird or awkward about job applications? These are my impressions from my limited view of this year’s applications, but perhaps others have advice from many other application seasons. Post or comment here. To receive an email every time I post, push the +Follow button.

Dear Sir

Power of WordsToday’s post is again about application season. It comes from another WomanOfScience, and discusses an issue of sexism that applications should consider when submitting materials for graduate studies, postdocs, or faculty jobs. Enjoy the post! Remember that you can follow this blog by clicking the +Follow button.

It’s academic job application season and search committees are busy poring over applications to find the best candidates. As a repeat member of my department search committees, I am always surprised at how many cover letters are addressed as, “Dear Sir,” or “Dear Sirs.” Is it so inconceivable that there are women on the search committee or should their input just be deliberately ignored? Does the idea of a woman evaluating your application fill you with revulsion or fear? This bad habit of addressing letters only to my male colleagues is especially ridiculous given the goal, or in some places, the mandate, of gender balance or proportional representation on search committees.

Do people write “Dear Sir” because it is tradition? There are many traditions we have abandoned because they are sexist or exclusionary, or just because there are better ways to do things. How many people addressing their cover letters with “Dear Sir” are still characterizing organic compounds with a continuous wave NMR? You perform up-to-date experiments and theory, why not update your attitude about letter writing?

You might say, well, how else to address a letter to a group of people who are unknown to you? Here are some options: Find out who the chair of the search committee is and address your letter to that person. Or address your letter as, “Dear Search Committee” or “Dear Colleagues.”

I regularly receive letters of application to work in my lab, which are addressed only to me, with the salutation “Dear Sir.” I am a woman. Those get deleted or recycled immediately. Why would I hire someone who is not observant enough to figure out I am female? That doesn’t exactly indicate future success in science. Furthermore, why would I hire someone so unprofessional as to address a letter clearly meant for one person, who is known, with a generic salutation like “Dear Sir”?

We have to stop thinking of the default scientist as male. To examine your own implicit biases, you can take the Harvard Implicit Bias test at: We all have biases. To overcome them, we need to be aware of them.

I have colleagues who don’t read the cover letters, preferring only to count up publications and evaluate the research statement and reference letters. I read the cover letter first. Cover letters generally give the committee members a good sense of what the candidate is like as a person, what they value by what they choose to highlight and how they describe it. Unfortunately in the case of candidates addressing their cover letters as “Dear Sir,” the sense I get of them is easily summed up as: “sexist.”

So, what do you think?  Post or comment!

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