Helping Women Achieve in Academic Science

Writing a Grant

Power of WordsWe had a nice post previously from Robin about the importance of grant writing. This post had some very good suggestions, and you can find it here. This post is more on the mechanics of writing  grant. Most importantly, you are staring at a blank screen, and you need to get some stuff out because the deadline in maybe a month away. Where do you start? What do you write? What needs to be in there and be included?

Apparently, there is big money to be made in answering these questions, because I get science spam at least once a day trying to sell me books, seminars, and webinars to address these questions. I actually do have one of these books – my university gave them out to us all at some point. I have to say that it was fairly useful because it listed all the parts of the grant that needs to be included. Obviously, if you don’t include a particular part of the grant, it is far less likely to get funded. But, so many people have these books now that the particular style described in these books has become a bit of a joke during review panels. Even so, it is better to follow one of those books and their format than to have no idea and do entirely the wrong thing.

When starting to write a grant, the first step is two fold: (1) read the call for proposals. Many calls, especially special calls, have specific required sections. ALSO, simultaneously (2) get some example proposals.  The last post on requesting proposals from others is a good guide on how to do this. It is best to get examples from the exact agency, division, and panel where you are going to submit.  Use these together to check come up with an outline for the components of the proposal.

Outline. Yes, outline. I know, it is boring and old fashioned to outline, and I am not suggesting anything too detailed. I am suggestions coming up with the headers for different sections of your proposal. To get you started, I am pasting in an outline I use (you can probably tell this is for proposals to the National Science Foundation):


1. SIGNIFICANCE: Why is this important? You need to have the why before the what.

2. HYPOTHESIS: Not all divisions expect hypothesis-driven research. Get an example to see it this section is typical.



4.1 Experimental Methods and Preliminary Results: Here we outline our experimental approach and present preliminary results.

Experiment Type 1:

Experiment Type 2:

Experiment Type 3:

4.2 Simulation Methods and Preliminary Results: Here we outline our simulations/analytical approach and present preliminary results.


Objective 1: State it here.

Rationale:  Why do we want to study this? Why is this objective important? Everyone needs a reminder.

Proposed Experiments for Objective 1: No methods. That is all described above. This is just the “what” experiments – not the “how” experiments.

Control Experiments and Alternative Methods for Objective 1: You must have something about controls and alternatives. They will look for it!

Significance of Expected Outcomes for Objective 1: This is where you drive it home why these experiments and results are important. Again.

Objective 2:


Proposed Experiments for Objective 2:

Control Experiments and Alternative Methods for Objective 2: 

Significance of Expected Outcomes for Objective 2:

Objective 3: This is the objective that can be a little more out there with less preliminary data.


Proposed Experiments for Objective 3:

Control Experiments and Alternative Methods for Objective 3:


6.1 Interdisciplinarity.

6.2 Collaboration Work Plan. I will do this. Collaborator will do that. I like to include a ven diagram figure that cartoons the roles of each person.

6.3 Timeline. You must have a timeline. I like to make a chart. Funding agencies requests it.


8. BROADER IMPACTS: Here is where I put grad student training, undergraduate student training, and any other outreach plans.

9. RESULTS FROM PRIOR SUPPORT: This has a specific format. Make sure you use it. If you don’t have prior support, you can remove this section.

10. SUMMARY. Reiterate the significance again.

Another secret to getting a grant done is to take advantage of the time you have. There will always be a time when you have time to work on the proposal, but not the drive to write. If that happens, use the time to work on the myriad of other things that need to be apart of the grant such as the Budget, Budget Justification, Your Biosketch (you the correct format!), your Current and Pending, your Facilities and Resources, your Postdoc Mentoring Plan, and other documents. These documents are pretty boiler plate with tweaks, so they don’t require a ton of thought, but you still need to do them. Or, just get your proposal started on the online submission system and input all the data.

So, this is my method. And, as far as grant writing goes, I have done a lot of it – almost a dozen per year. I might even be good at it. I am batting 1000 on my last 4 proposals. What do you do to actually write a proposal? Post or comment here. Click +Follow to get email updates when I write new posts.

Comments on: "Writing a Grant" (1)

  1. […] now having to manage other people (posts), get enough funds to support other people (write grants, see post), teach courses (perhaps some that you never took yourself, see post), work on service for the […]

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

Tag Cloud

%d bloggers like this: